Texas Girls Coaches Association

Executive Director Replacement Procedure


The following procedures are to be followed should the Executive Director’s position of the Texas Girls Coaches Association become vacant.

1)    The job must be publicly posted for a minimum of two (2) weeks.

2)    The TGCA Board must be notified prior to the posting.


All applicants must submit a letter of interest to the Chairperson of the Steering Committee, who shall be the President of TGCA at the time of the job posting, consisting of:

*  Qualifications;

*  Letters of recommendation;

*  Resume.


The Steering Committee shall be comprised of:

*  Executive Director (if in good standing);

*  President;

*  First Vice President;

*  Second Vice President

*  Immediate Past President;

*  Previous Past President;

*  One member from the UIL (Executive Director of the UIL or his/her appointee).


The Steering Committee shall be comprised of a maximum of seven (7) members and a minimum of five (5) members.  Members shall be added by usage of the Past Presidents list, beginning with the most current and continuing through the list as needed, if the number of eligible members drops below five (5).

Any member of the Steering Committee applying for the position of Executive Director will be eliminated from the Steering Committee. 

The Steering Committee will choose one (1) candidate from the screening process. 

This candidate will be presented to the full Board for a vote. 


Eligible voters:

*  Full Board of Directors;

*  Committee Chairpersons.


In order to be considered for the position, the candidate must meet the following requirements:

*  Be a current or previous coach of girls athletics or Athletic Director in Texas;

*  Member of TGCA for at least 10 years;

*  B.S. or B.A. degree from an accredited college or university.


The Executive Committee has the authority to assign an interim Executive Director until a replacement is named.


The President has the authority to call an emergency Board meeting in the event of a catastrophic incident; i.e., death or inability of existing Executive Director to continue in that position. 


A 51% quorum must be present for any vote to be taken on the replacement of the position of Executive Director.


(Revised by vote of the Board of Directors at the November 21, 2010 meeting.)