EVALUATION FORM FOR EXECUTIVE DIRECTOR
The primary purpose of this evaluation is to identify
strengths, weaknesses and to utilize the position of Executive Director as
effectively as possible. It is to provide the employer with a tool so that job
performance can be assessed as accurately as possible. It is a tool to aid the
evaluator in making a decision on detainment or dismissal.
This assessment form is to be completed, signed and dated by the evaluator and the executive director and kept on file.
INSTRUCTIONS: In the space beside each item, place a number to indicate the degree of competence as observed by you, in attaining performance standards. The list below is the criteria you should use in ascertaining the competence of each area in the evaluation form as accurately as possible.
5 Demonstrates competency at the highest level
4 Demonstrates a high quality performance, exhibits knowledge and background
3 Demonstrates this competency at a level necessary to perform the requirements of the
position; sometimes needs direction
2 Considered to possess the competency required to perform the assignment, but does not meet expectations; needs supervision and direction; performance requires improvement
to lack the competency to perform the assignments in an effective manner; needs
assistance in implementing required tasks;
no significant improvement has been noted
N/O Not observed
NOTE: If the evaluator cannot make a rating on at least 50 percent of the competencies under any one section, then it is suggested that a N/O should be given to that entire section.
SIGNATURE: Employee's signature does not necessarily indicate concurrence
Executive Director: ________________________________________
Evaluation Form for Executive Director
Director of the
QUALIFICATIONS: (1) Bachelor's degree
(2) Willingness to grow professionally and broaden expertise
(3) Awareness of athletic and public school problems
REPORTS TO: Board of Directors of TGCA
TERMS OF EMPLOYMENT: Full time; Salary -negotiable; two week vacation; school holidays; contract reviewed annually
1.00 _____ Organizes and administrates
the functions of TGCA.
1.01 _____ Administers the association headquarters office and effectively maintains a
library of association books, files, past minutes, memorabilia and hospitality
area for visitors.
1.02 _____ Hires and supervises effectively the office staff.
1.03 _____ Provides an inventory of association equipment and keeps the board informed
of their status.
1.04 _____ Advises all new officers and chairpersons of their responsibilities and provides a
copy of the constitution for their use.
1.05 _____ Secure board and committee sites for called meetings and provide appropriate
1.06 _____ Available for board meetings on request of the board.
1.07 _____ Provides
officers and board members with accurate copies of minutes from each
1.08 _____ Attends to
correspondence, requests for information, polling, and balloting as
requested by the board.
1.09 _____ Coordinates any mail out with the newsletter editor.
1.10 _____ Supplies requested
materials and / or information expeditiously and adheres to
1.11 _____ Prepares for and attends UIL legislative and athletic council meetings.
1.12 _____ Conducts a spring and fall membership drive and keeps all memberships up to date.
1.13 _____ Prepares for job review and evaluation at the prescribed meetings.
1.14 _____ Abides by the
constitution and attends to any duties assigned by the board.
Evaluation Form for Executive Director
2.00 _____ Administrates association's financial affairs.
2.01 _____ Keeps association books
accurately and makes all reports required by federal and state law.
2.02 _____ Submits a budget proposal at the prescribed meeting as directed by the budget committee
committee (appointed board members by association president) for approval by the board.
2.03 _____ Abides by the approved budget.
2.04 _____ Pays
association bills and prepares a financial statement for auditing purposes and
presents it to the board at prescribed time for approval.
2.05 _____ Provides a detailed
report of all association expenses (operating and travel) with all
on file supporting the expenses.
2.06 _____ Ensures
all checking and savings transactions are approved by the association president
2.07 _____ Procures
approval of checks of $500.00 and over by the association president.
2.08 _____ Solicits bids on items purchased of $500.00 or over in value.
2.09 _____ Attends to all purchasing by the association as directed.
3.00 _____ Organizes and administrates the summer clinic.
3.01 _____ Secures the dates and sites for the summer clinic as approved.
3.02 _____ Visits and collects
pertinent information on alternative clinic sites as directed.
3.03 _____ Secures summer clinic headquarters, complimentary and conference rooms as approved.
3.04 _____ Arranges booths for exhibitors at the summer clinic; procures lecture equipment, supplies,
and materials needed for the summer clinic (housed in the placement service room.)
3.05 _____ Contracts
exhibitors; provides them with a diagram indicating booth locations and a pass
all association activities.
3.06 _____ Secures
contracts with clinicians and exhibitors in conjunction with the program
3.07 _____ Secures contracts with hotels, convention centers, athletic facilities, etc. for use at the
3.08 _____ Aids
the program director by initiative or request as he/she schedules and conducts
3.09 _____ Conducts a pre-registration drive for the summer clinic and provides packets for those
3.10 _____ Employs and supervises extra personnel subject to approval of the board prior to the clinic.
3.11 _____ Conducts registration at the summer clinic and has prepared packets for enrolling members.
Evaluation Form for Executive Director
4.00 _____ Administrates
4.01 _____ Verifies All-Star selections with membership list.
4.02 _____ Notifies selected all-star players, their coaches, and all-star coaches; secures commitments from them.
4.03 _____ Secure all-star game
/ match sites and practice sites with written agreements for use of
use of facilities.
4.04 _____ Secures game and match
personnel for the all-star contests.
4.05 _____ Conducts the all-star contests in a satisfactory manner.
4.06 _____ Assists all-star coaches by initiative and/or request.
4.07 _____ Aids officers and board members by initiative or request with all-star arrangements.
4.08 _____ Arranges and provides all-star housing and
transportation as directed with written agreements.
5.00 _____ Public relations functions.
5.01 _____ Conducts
a fall and spring membership drive.
5.02 _____ Attends to advertising as needed or directed.
5.03 _____ Provides information to newsletter editor
immediately upon receipt and request
adhering to deadlines.
5.04 _____ The director coordinates mail outs adhering to
deadlines imposed by publication.
5.05 _____ Maintains a hospitality area in the central office.
5.06 _____ Provides prescribed office hours and has paid staff personnel available for contact.
5.07 _____ Attends all UIL cross country, volleyball,
basketball, track and softball state events
5.08 _____ Attends regional meetings if requested or directed by the board.
5.09 _____ Visits and/or speaks to groups when requested
or directed by the board to recruit
new members and publicize the association.
5.10 _____ Visits meetings or clinics of other professional associations as directed by the board.
_____ Coordinates with other
associations towards presenting united proposals to UIL
Legislative and Athletic Councils.
5.12 _____ Solicits pertinent items from persons or firms
interested in girls' athletic achievement.
5.13 _____ Issues letters of thanks to those persons, schools, or businesses who provided services at the
summer clinic before September 1 following the clinic.